This Privacy Statement was established by Women & Theatre with regards to how we use personal information gathered in the course of our project delivery, hiring and all electronic media. It applies whenever you and Women & Theatre interact if there is a possibility that, during such interaction, we may acquire certain information about you.
Women & Theatre is committed to protecting your privacy. We will make every effort to ensure that our staff use and treat personal information lawfully and correctly. To this end, we fully endorse and adhere to the principles of data protection as set out in the UK Data Protection Act 1998 (the ‘Act’). As of May 2018 we will make sure our procedures are compliant with the General Data Protection Regulations (GDPR).
In particular we will:
Observe the conditions in the Act regarding the fair collection and use of personal information;
Collect and process personal information only to the extent that it is needed to fulfil our operational needs or to comply with any legal requirement;
Ensure the accuracy of any personal information kept by us;
Take appropriate technical and organisational security measures to safeguard personal information.
What information do we collect?
The way in which you interact with us as an organisation will affect what data we hold about you. This could include:
- Audience members’ names and contact details
- Participants’ names and contact details (we may require additional information depending on the project)
- Employes’ date of birth, NI and payment details
- Job applicants’ details might be kept for future reference
- Donor names, contact and bank details
The above list is non exhaustive. All this information is stored securely in accordance with the Act.
How do we use the information we collect?
We will only ever use the information for the purpose you expressly gave us the data for, if this is for marketing purposes we will add you to our mailing list and contact you at regular interval to inform you of the company’s activities. If you are a participant in a project will use it to contact and inform you about that project. All information will be securely kept in compliance with the Act.
Parts of Women & Theatre work will be of interest to children. Any information we do gather about children and young people, will be done so only with the consent of a parent or guardian. We do not send unsolicited emails to users who we know to be under 16. All our privacy procedures are compliant with safeguarding protocol.
When do we share your information?
Women & Theatre will NEVER sell your personal information to others. We will NEVER share your email address or telephone number without your express permission.
Any third parties who access your data in the course of providing services on our behalf (for example, credit card processing) are subject to strict contractual restrictions to ensure that your data is protected, and in compliance with applicable data protection/privacy legislation.
Please note that we reserve the right to access and disclose personal data to comply with applicable laws and lawful government requests and to protect both ourselves and our users.
How Long Are Your Personal Details Retained?
We will maintain records and personal contact information for as long as there is a reasonable likelihood of you using a Women & Theatre service. We, from time to time, purge electronic records of audiences, participants and ex donors.